cub scout committee meeting agenda template

#Cub scout committee meeting agenda template series#

Next, we pencil in our core Scouting program events, like Den and Pack meetings, camping trips (to include rain dates), Pinewood Derby, Family Bake-Off, Blue and Gold Banquet, Arrow of Light Bridging, and more. We purchase a large desktop calendar for the upcoming year – you can buy annual calendars that begin in July of the current year and end in June of the following year ( like this one from Office Depot) – and pencil in important dates from our Council, District, Troop, Chartered Organization, and school calendars.

In this meeting, we review the previous year’s calendar and discuss the results of the parent survey. This meeting is prefaced by countless texts, emails, and phone calls, and is normally several hours long.

Next, the Pack Committee Chair and Cubmaster meet to draft a program plan for the upcoming Year in Scouting. Step 2: Pack Committee Chair and Cubmaster Meeting This is an invaluable tool that weighs heavily in our planning process. This survey asks for feedback on the previous Year in Scouting and requests suggestions for the upcoming year. We start with a parent survey developed by our Committee Chairperson and delivered to families in the spring. We are in a constant state of program planning and review, and this is why our Pack is able to provide a great program year after year. Here’s the tried and true method my Pack uses to complete our annual pack program planning.Ī successful plan evolves all year long. Have you ever overheard a Scout utter, “this is lame” at a special meeting? It’s heartbreaking, and it has a domino effect that sucks the wind right out of dedicated leaders sails, makes parents lose their faith in you, and discourages those parents to volunteer their time and talents. Why are these meetings so important? Well, for one, we serve an organization whose motto is not, in fact, “Just Wing It!” We have the invaluable job of serving the youth in our community, and we all know that youth lose interest in disorganized events. These planning meetings (also referred to as conferences) take place in late spring and/or early summer, just ahead of the brand new Year in Scouting. This also includes drafting and approving an operating budget.

#Cub scout committee meeting agenda template series#

So, what is pack program planning? Just in case you’re new to your Pack Committee or need a refresh, it’s an annual meeting or series of meetings in which all members of your leadership team work together to establish the upcoming 12-month calendar of pack events. Now that the video is recorded and I’m still a little wired from the two-too-many cups of coffee I enjoyed today, I figure it’s the perfect time to put those talking points to work here.

It’s always a pleasure and privilege to work with the folks at the Heart of Virginia Council and Battlefield District, so of course I was happy to participate. The reboot I needed came when my Council’s Director of Field Service / COO reached out to me for some help in creating a short video for Pack leadership to be aired at our upcoming virtual Unit Program Planning Party (UP3) event. I’m awaiting the day that I look in the mirror only to find two blue screens where I used to have eyes. Fifth-grade fractions and decimals and ninth-grade geometry are eating up all of my available brain cells, so my processing power has been maxed out for weeks.

I’ve been mulling over what I would jot down next, and I had considered Annual Pack Program Planning but thought it was too much to wrap my head around these days.